Presentation Guidelines

  1. Oral Presenters are requested to prepare a 10 minutes PowerPoint presentation.
  2. Presentations should be prepared in the widescreen format with a ratio of 16:9.
  3. Please ensure that your presentation is saved using the following naming convention: Paper Code_Presenter’s Name

Before the conference starts

  • Please upload your presentation file (in ppt, pptx, or pdf format) following the instructions above before 1st Oktober 2023, 2023 to . You are not allowed to submit more than once.
  • Find your room code in the schedule.
  • Make sure to install Zoom on your computer
  • A microphone is recommended as well as a quiet place cut off from ambient noise for better interactions. Moreover, a USB connected headset will offer a better sound quality.

Before the session starts

  • Please make sure to join the breakout room 10 minutes prior to the start.
  • When entering the session, make sure to identify yourself with your Paper Code_Presenter’s Name to help the technical staff and session chair find you easily.
  • How to change your name in Zoom meetings:
    • Click on the “Participants” button at the top of the Zoom window
    • Next, hover your mouse over your name in the “Participants” list on the right side of the Zoom window. Click on “Rename”.
    • Enter the name using Paper Code_Presenter’s Name in the Zoom meeting and click on “OK”.
  • The technical staff will then promote you as a presenter when required.
  • As a presenter, please note that you will be live as soon as you open your microphone and/or your camera after being promoted as such by the moderator. Registered attendees will be able to hear you automatically.
  • Please use the virtual background for the presenter. DOWNLOAD

During the session

  • Presentation files will be managed by the presenters (or technical staff if there is any problem) according to the established schedule.
  • Presenters have 15 minutes in total and should plan to speak for about 10 min, leaving 5 min for questions.
  • Technical staff will warn the presenter 7 minutes after the speaking time and at the end of the speaking time
  • Registered attendees will use the Raise your hand tool to ask the questions.
  • The session chair will choose the attendees to ask the questions
  • The Chat tool will used by the session chair and technical staff to privately contact the presenters if needed. If you need technical assistance, you will be able to inform the moderator using this tool.
  • Tips: Test your audio and video as you join; Mute your microphone when not speaking; Position your webcam at eye level and make contact as much as possible.